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Please note the following elements are required for you to be able to successfully process and submit a proposal to a funding agency:

Conflict of Interest Disclosure

All faculty must complete an annual conflict of interest disclosure. This can be accomplished via the InfoEd system by selecting the ‘External Interests’ box on your InfoEd home page, and following the instructions within.

Individual Registrations

A few submission systems require an individual registration prior to the submission of any proposal. The most common agencies and types of registration needed are shown below:

• Grants.gov – Workspace
• National Science Foundation
• National Institutes of Health (NIH) – ASSIST – eRA Commons Registration. Please contact us to request an eRA Commons account

If you already have an ID from a previous institution/organization, your ID name and password will remain the same; however, the primary organization and email address will need to be updated before a proposal can be submitted. Please update your profile within the sponsor’s website. If you need guidance, please contact us in the College of Science Dean’s Office.

For other submission systems, please verify within the solicitation announcement about any individual registration or profile required to successfully respond to a solicitation.

Begin this step as soon as you decide to submit a proposal.

Notify us via email and include:

• Funding announcement link or copy
• Draft budget and justification
• Any preliminary questions

If you would like InfoEd assistance, email the following items:

• Title of proposal
• Start/end dates of the project
• Draft summary or abstract
• Budget
• Budget justification
• SP-11 Cost share form (if applicable)

SP-SUB-1 Subcontractor information (if applicable), including: SP-SUB-1 Subrecipient Proposal Assurance Form (link below), scope of work, budget, and budget justification

All proposals (regardless of sponsor) require an InfoEd file to be created.

• Creation and maintenance of the InfoEd file is now handled entirely by our grants team. Please contact us for assistance.
• InfoEd is the University’s online system for tracking and approving grant proposals. The information stored in this system is integral to the ÍƼöÐÓ°ÉÔ­´´’s record-keeping of faculty research activity.
• While PI involvement with the InfoEd system is limited, the PI must approve the information before it is sent for further approvals (from the department chair, dean, and Sponsored Projects).

This step will automatically begin with the receipt of the InfoEd file at Sponsored Projects (SP).

• SP receives the approved InfoEd file and makes initial contacts with the college grants team
• When applicable, SP reviews all file documents for University and Sponsor compliance
• During this final stage, SP works with the college grants team to resolve any issues
• Once approved, SP will submit the proposal to the sponsor