Educational Benefits

Grants-in-Aid

Free and reduced-rate tuition for employees and family.

Reduced-rate tuition for academic and administrative faculty, including emeritus faculty, and eligible family

Complete enrollment, tuition and fee reimbursement for classified employees, and reduced-rate tuition for eligible family

Graduate Assistant Grants-in-aid

Reduced-rate tuition for graduate research assistants (RAs) and graduate teaching assistants (TAs)

LOA Grants-in-Aid

Reduced-rate tuition for all professional staff, including letters of appointment (LOAs) on both "A" and "B" contracts

Med and Postdoc Grants-in-aid

Reduced-rate tuition for medical residents, clinical staff and postdoctoral scholars

Rates and waiver amounts

View grants-in-aid rates and graduate assistant insurance waiver amounts

Elizabeth Phillips

Administrative Assistant, Accounting Student

"If it weren't for our Grants-in-aid program, I wouldn't have had the access I do now to such an amazing education. Thanks to my professors, I've been building on my existing strengths and experience while developing new skills and gaining exposure to new ideas. Each class I’ve taken has provided opportunities for both personal and professional growth.

Through both my work and studies at this University, the countless people I've met have positively influenced who I am today. I am grateful that I've had this opportunity to utilize the University's Grants-in-aid program and I look forward to my graduation."

Procedure, deadlines and restrictions

For reimbursement to occur, the must be submitted each semester for approval. Please review the restrictions and exclusions tab to verify course and/or program eligibility. You will also want to carefully review the automatic tax withholding tab to see if you or your family's grants-in-aid will result in additional, automatic tax withholding.

How to apply for grants-in-aid as an employee:

Complete the at the beginning of each semester.
(This may be done after enrolling as a student and registering for courses).
Employees Only: Have your immediate manager (Listed in Workday) approve the application from their Workday inbox.
Allow for three to seven business days for the application process and check the status in “My Request”.
Expect Grants-In-Aid to be posted to the student account prior to the start of the semester.
Classified employees only: At the end of the semester, Human Resources will automatically verify that you did not drop the class and that your grade met our program requirements. For any course that is dropped, or a sufficient grade is not earned ("C" for undergraduate, "B" for graduate), you will be required to repay any disbursements made for that course. There is no grade or completion requirement for other eligible employee types. If you are attending an institution other than the �Ƽ��Ӱ�ԭ��, you will be required to submit a transcript to Human Resources at the end of the semester.

Late to apply?

We strongly encourage eligible participants to apply as soon as possible to ensure and prevent late fees.

In the event that an application was submitted after the start of the semester. Please call Human Resources at (775) 784-6082. To verify that your application has been received and get an estimated resolution date.

If it will be processed after the date that tuition is due, you can either:

Pay your tuition by the due date and wait until your grants-in-aid are approved. In this case, payment will be disbursed directly to you instead of the Cashier's Office.
Visit or call the Cashier's Office at (775) 784-6915 and let them know when your grants-in-aid is expected to be processed and ask if an extension or delay on late fees is possible.

Late fees

Your account will be subject to late fees of $25.00 per day or up to $250.00 if your payment has not been made by the due date, as listed in the Academic Calendar. Grants-in-aid does not cover late fees. If you have not made any payments on your account by the due date, and your grants-in-aid has not yet been processed, your courses are subject to cancellation. If this is not desired, please communicate early and often with the Cashier's Office.

Your grants-in-aid may be subject to additional tax payments

Employees: Tuition for employees using grants-in-aid for themselves is 100% tax-exempt for undergraduate-level courses. Tuition above $5,250 for graduate-level courses is taxable.

Family: Tuition for spouses, domestic partners, and financially dependent children are 100% tax-exempt for undergraduate-level courses. 100% of tuition for graduate-level courses is taxable.

Taxable grants-in-aid by beneficiary type and amount
Annual tuition	Employee, Undergraduate	Employee, Graduate	Family, Undergraduate	Family, Graduate
< $5,250	Tax-exempt	Tax-exempt	Tax-exempt	Taxed at 22%
≥ $5,250	Tax-exempt	Taxed at 22%	Tax-exempt	Taxed at 22%

All non-exempt grants-in-aid are taxed at the supplemental tax rate of 22%. This rate is subject to change annually per the IRS. To calculate how much tax you will owe, please use the following formula: taxable eligible tuition x 0.22 = total tax payment.

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When will grants-in-aid tax payments be deducted from my paycheck?

NSHE Payroll Services is charged with executing tax withholdings and other payroll deductions. After the deadline to drop classes each semester, Human Resources provides information on employees who owe taxes on their grants-in-aid benefit to Payroll, and payments are scheduled as outlined below.

Schedule of automatic tax withholding from employees' pay for grants-in-aid
Semester	Employees who are paid monthly	Employees who are paid semi-monthly
Fall/Summer	Payments are deducted on November 1 and/or December 1*	Payments are deducted on November 25 and/or December 10*
Spring	Payments are deducted on June 1 and/or July 1*	Payments are deducted on on June 10 and/or June 25*

*To reduce the financial burden on our employees, grants-in-aid taxes are typically split into two equal payments. Should your information not be delivered and processed in time for the first of the two payments, the entire payment will be deducted on the latter of the two dates listed for that semester.

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