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Revised: March 2017

Effective September 8, 2009 the University is required to use the U.S. Citizenship and Immigration Services' E-Verify system to verify employee eligibility to legally work in the United States. The university is required to only verify employees assigned to a covered Federal contract containing the Federal Acquisition Regulation (FAR) E-Verify clause. The rule implements Executive Order 12989 as amended by the President on June 6, 2008.

The Office of Sponsored Projects (OSP) determines if the E-Verify process is required when a new or amended Federal contract is issued to the university. If the contract contains the E-Verify requirement, OSP assigns a specific institutional account number to the contract. The appropriate department representative conducts the e-verification when a PAF is received for an employee being paid from this account. OSP and HR will work with the department representative to coordinate the resolution of issues associated with cost transfers, no-matches, disallowed costs in the event an employee is terminated due to ineligibility, and other issues as they may arise. The university must comply with the posting requirements as outlined in the E-Verify policy.